Quote:
Originally Posted by ColtCrazy
Gonna through this out here because I know there's a lot of people that can visualize this. I simply cannot get enough time to step away from the middle of it to actually think of a solution.
Our district has done a good job on staying in school through all this. Our district has minimal cases and my own school is the last (knock on wood) to not have a case at all. My concern is we now have several different forms of information. We have one that registers a student that is symptomatic, close contact, etc. We have another that logs students that are now quarantined that is communicated to district transportation. We have another that is a daily check in for students that are virtual or for all students on our virtual Wednesdays. And there is yet another that is used by teachers to log when they check in with their virtual students. My worry is there are so many forms that something can fall through the cracks. Outside of simply assigning people to communicate these forms to others, I want to find a better way to merge this information into one source that we can use to help track and help students. This is the headache we have.
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Sounds like you need some kind of system that can query all 4 of those databases and can be searched by student name or student ID number or both. That way, you only need to go into one system (the querying system), but, that won't 100% guarantee all 4 systems are up to date with the most current data for a particular student.
The only thing that comes to mind to try and help minimize the data not being up to date, is sending some kind of auto reminder to everyone that is responsible for entering that data into each of those 4 systems. I get email warnings when my time card hasn't been submitted after so many hours, so something along those lines. Doesn't sound like there's going to be one catch all way unfortunately.