1- Players who want to leave your team inform you, and list one of four reasons (Playing Time, Close to Home, Clash with Coaches, Dislike School) for leaving. You can try to get them to stay, but it's unlikely they will change their mind.
2- Permission. I believe the NCAA allows other coaches to contact transfers if the school gives permission. Unless the transfer is from a rival or in-conference opponent, this is granted automatically simply to speed this up.
3- Recruiting. You have 3 hours/week to land transfers during the 5 weeks of post-season recruiting. Recruiting transfers is similar to regular recruiting, except you know a few of their pitches.
If they transfer for playing time, obviously their Playing Time Rating is of Very High importance.
Close to Home would mean their proximity to home cannot be below a B+ for you to land them.
Clash With Coach- You must be different than their current coach (Ex. Different Playing style, Much Younger than Current coach, More/Less Experience)
Dislike College- Your college must differ from their current school by a lot. (Ex. If a player is from a small private college, a big state school gets the edge. If the school they were at is in Texas, being located in the Northeast gives you a boost.)
For Clashing w/Coach and Dislike their Current college transfers, you get a bonus similar to the pipeline state bonus if you satisfy the conditions.
Hope that made sense!

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