No, you don't have to use the Player Vault. I don't, it's messy there! lol.
Just simply create, input audio, save and export, import onto a fake player (or a real player if you're replacing him to get the right hat or whatever). No need for the Vault.
Those who are in game will have their face, but those who aren't will get Jeter'd. What I would do is test it on a scrap roster, if they works, keep the player file, if not, delete them. Then import them into the right teams on the good roster. CAP is still 20 players limited but with exporting, you can load the roster over and over as many times after it reaches the limit (without saving) as many times as you want to get all the exported players out. I had the whole Orioles 40 man roster uploaded without problem. For the rest of the players.. do them the old way, editing and editing till the rosters are filled.
One problem is they need to have a better file system so we could find the names we exported easier instead of going to a file, wait a couple seconds for the name to show up with all those players exported into the system. Still an awesome feature though

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